Tutor Hiring and Payroll

HIRING:

Complete a Tutor Sign-Up Form. Upon completion of the form, you will receive an e-mail from the Office of Student Affairs and Registration providing instructions and contact information to initiate and complete the hiring process.

Schedule an appointment with the College of Medicine HR to complete hiring paperwork. This appointment will take approximately 30 minutes. You will receive a confirmation e-mail with the appointment date and time assigned by HR. Please bring your social security card, driver’s license/passport, and completed paperwork (OPS application and New Hire Demographic Form) to the appointment. This appointment is the first step in the hiring process. The hiring process may take up to two weeks to complete.

NOTE: Failure to have your OPS application approved before tutoring will result in nonpayment for hours previously worked. The hiring packet must be complete and approved before the start date of tutoring.

 

PAYROLL:

NOTE: You will not be able to enter time until your hire is fully processed and approved by UF HR.

Enter your time in myUFL by 5pm on Wednesday during payroll week. The “Schedule of Paydays and Critical Dates” below specifies the Wednesday due dates under the “Time & Labor Entry Deadline” column. If you have two or more jobs at UF, you will need to select STU AST – NON-CLERICAL & ADMIN with the department description as MD-STUDENT AFFAIRS for the Office of Student Affairs and Registration.

Submit a Tutor Time Record. The Tutor Time Record (http://osa.med.ufl.edu/tutoring/tutors/tutor-time-record/) is required to verify the time you worked against the time you have entered into myUFL. If we are unable to verify your time worked, your time will not be approved until any discrepancies are resolved. If you provide tutoring on a Wednesday or Thursday during a payroll deadline week, that time will be approved during the following pay cycle provided you have entered your time in myUFL and submitted a Tutor Time Record.

 

Schedule of Paydays and Critical Dates
Fiscal Year 2017-2018

Pay Period Begins Pay Period Ends Time & Labor Entry Deadline Payday
06/16/17 06/29/17 06/28/17 07/07/17
06/30/17 07/13/17 07/12/17 07/21/17
07/14/17 07/27/17 07/26/17 08/04/17
07/28/17 08/10/17 08/09/17 08/18/17
08/11/17 08/24/17 08/23/17 09/01/17
08/25/17 09/07/17 09/06/17 09/15/17
09/08/17 09/21/17 09/20/17 09/29/17
09/22/17 10/05/17 10/03/17 10/13/17
10/06/17 10/19/17 10/18/17 10/27/17
10/20/17 11/02/17 11/01/17 11/09/17
11/03/17 11/16/17 11/13/17 11/22/17
11/17/17 12/01/17 12/15/17 12/29/17
01/12/18 01/26/18 02/09/18 02/23/18
03/09/18 03/23/18 04/06/18 04/20/18
05/04/18 05/18/18 06/01/18 06/15/18
06/29/18 11/30/17 12/14/17 12/28/17
01/11/18 01/25/18 02/08/18 02/22/18
03/08/18 03/22/18 04/05/18 04/19/18
05/03/18 05/17/18 05/31/18 06/14/18
06/28/18 07/12/18 11/29/17 12/07/17
12/19/17 01/10/18 01/24/18 02/07/18
02/21/18 03/07/18 03/21/18 04/04/18
04/18/18 05/02/18 05/16/18 05/30/18
06/13/18 06/27/18 07/11/18 12/08/17
12/22/17 01/05/18 01/19/18 02/02/18
02/16/18 03/02/18 03/16/18 03/30/18
04/13/18 04/27/18 05/11/18 05/25/18
06/08/18 06/22/18 07/06/18 07/20/18
Bold type indicates accelerated payroll schedule due to holiday observances.
(1) Begins the 16 bi-weekly fringe benefit deductions.
(2) Last pay period of the 16 bi-weekly fringe benefit deductions.
(3) Third (3rd) pay day of the month. There will be limited deductions taken.
(4) Begins the double deductions for 9 and 10 month employees.
(5) Last pay period of the double deductions for 9 and 10 month employees.
* Human Resource supporting documents for changes that affect the next
   payday must be submitted to the appropriate Human Resource department
   (Student Employment, Academic Personnel, Recruitment & Staffing) by 5:00pm.
Academic Year Appointment Calendar through Spring 2018
Summer 2017 Number of Pay Periods
Term A 05/16/17 – 06/30/17 3.4
Term B 07/01/17 – 08/15/17 3.2
Term C 05/16/17 – 08/15/17 6.6
2017-2018 Academic Year Number of Pay Periods
Fall 2017 08/16/17 – 12/31/17 9.8
Spring 2018 01/01/18 – 05/15/18 9.7