Students are expected to attend all sessions marked as “required” in Phase 1 course syllabi unless excused prior to the event by the course director. Unexcused absences for required activities will result in an unsatisfactory professionalism evaluation, and may lead to additional adverse academic actions b the ASC.
During Phases 2 and 3 students are allotted the following breaks: Thanksgiving and a winter break (see the academic calendar for details). Thanksgiving break starts at the conclusion of clinical/academic responsibilities on Wednesday, and ends at the beginning of clinical/academic responsibilities on Monday. Third and fourth year students on scheduled clerkships and electives are NOT automatically off on official one day holidays listed on the academic calendar.
Clerkship directors, at their discretion may permit students a holiday (example: on Labor Day, outpatient clinics are closed, and a clerkship director may give the students assigned there the day off).
The COM recognizes that there are other holidays, both religious and secular, which are of importance to some individuals and groups. Students who wish to observe these holidays must inform the director before the course or clerkship begins, if applicable. The director may provide the student with an alternative arrangement to make-up the day(s) missed, on-call assignments, and examinations and other projects. The timing of make-up work is at the discretion of the course/clerkship director and may fall during vacation periods. Missed days which cannot be completed before the course end date will result in a grade of “Incomplete”. Students shall not be penalized due to absence from class or other scheduled academic activity because of religious observances.
If a faculty member is informed of, or is aware, that a significant number of students are likely to be absent from class because of a religious observance, a major examination or other academic event should not be scheduled at that time.
A student who is to be excused from class for a religious holy day is not required to provide a second party certification of the reasons for the absence. A student who believes that they have been unreasonably denied an education benefit due to religious beliefs or practices may seek redress through the student grievance procedure, see UF Regulation 4.012 http://regulations.ufl.edu/wp-content/uploads/2013/03/4012.pdf.
In the case of an unexpected, single day absence due to illness, the student MUST notify the responsible faculty/mentor or senior resident (when on a clinical service) and the Course/Clerkship Administrator. If the student is unable to contact the Course/Clerkship Administrator, he/she should notify the staff in the Office of Student Affairs and Registration. If the absence is of greater duration than a single day, the staff in the Office of Student Affairs and Registration (352-273-7971) MUST be notified, in addition to the course director or supervising attending and Clerkship Administrator.
In the case of planned absences to attend meetings or family events such as a wedding or funeral, the student must contact the Course/Clerkship Administrator as far in advance as possible to discuss the requests and obtain the permission of the Course/Clerkship Director to be absent from assigned responsibilities. If permission is obtained for the planned absence, the student must notify the Office of Medical Education (UFMedEd@ahc.ufl.edu) of the approved dates for the absence.
ABSENCES FOR HEALTH SERVICES
Students are encouraged to maintain their own personal health throughout medical school. This includes their dental, mental and/or physical health. Ideally, students will make every effort to schedule these appointments at dates/times that do not conflict with required education activities. When this is not possible, students must submit their request for an excused absence to the relevant course/clerkship director(s). Upon approval, the director will notify the student of makeup requirements and due date, if appropriate. Additionally, students will not be penalized for absence from class or other scheduled academic activities for medical reasons. This applies to absences for acute illnesses as well as to absences due to regularly scheduled ongoing treatment for dental, mental or physical health. For any questions and/or concerns regarding this policy, students are to consult the Associate Dean for Medical Education or Student Affairs.
ABSENCES DURING JACKSONVILLE CLINICAL ROTATION
If the absence occurs while in Jacksonville on a clinical rotation, the Office of Student Affairs (904-244-5128) in Jacksonville MUST be notified in addition to the OME in Gainesville and the clerkship administrator in Jacksonville. Contact information for each clerkship is located at the following link, https://med.jax.ufl.edu/medical-student-education/departmental-student-liasons/.
FOURTH-YEAR INTERVIEW ABSENCES
Students are expected to schedule residency interviews during their interview month and vacation. However, due to the inherent unpredictability of the residency interview process, it may be necessary for students to schedule interviews during an elective. Students should not schedule interviews during electives without prior approval of the elective director. The approval process may include discussion and provision of documentation that the interview was impossible to schedule at another time. The make-up may include additional clinical assignments and/or extension of the elective into another time period. Students should not schedule interviews during required clerkships.
* Repeated unexcused absences will result in a professional concern notation in the MSPE, or additional disciplinary action.
Requirements for class attendance and make-up exams, assignments, and other work within the UF COM are consistent with the university policies that can be found at https://catalog.ufl.edu/ugrad/current/regulations/info/attendance.aspx.