First Year Orientation

Welcome to Class of 2016

Our August orientation will be here before you know it! We hope the following information will be helpful to you and alleviate some of your apprehension as to the where, when, and what is expected of you those first few days.

Everyone in the College of Medicine and the Office of Student Affairs (your home away from home) is planning and eagerly looking forward to your arrival. Please feel free to turn to this office for assistance and assurance. Aid and comfort are available whenever needed!

We have compiled on this site information that all incoming medical students should know and a list of requirements. It is important that you read all items carefully and ensure that you provide all documentation by the posted deadlines. Missing forms, fees or information could hold up your registration and matriculation! All required forms are available for you to print, complete and return by mail or in person. We are unable to accept forms via email.

Because Orientation activities will take up the greatest majority of your time, we strongly urge you to plan to arrive in Gainesville in time to settle in before all the excitement of medical school begins. We hope you are having a wonderful and restful summer!

Orientation will begin on Thursday, August 2, 2012 through Wednesday, August 8, 2012, with registration beginning at 7:30 a.m. in Room G101 of the HPNP Building (Health Professions/Nursing/Pharmacy). Gentlemen should wear a coat and tie and women should wear comparable “business attire”; as we have scheduled a formal photograph will be taken.

Please use the Orientation Checklist to ensure that all all forms are turned in, all fees are paid, and deadlines are met. Please print it out for your use.

Orientation forms

  • Address Change form & procedure (PDF) – Is it extremely important that you keep the Student Affairs office informed of any address change you might have between now and Orientation. We may send you important forms and questionnaires and we want to make sure you receive everything you need. If you change your address please complete the Address Change form immediately! Send your form to: Student Affairs Office; PO Box 100216; Gainesville, FL 32610-0216.If you should change your name, please contact the Student Affairs office so that the proper name change forms can be sent to you!

Immunization Health History Form (PDF) – If you have any questions regarding immunizations, please contact Amelia (Amy) Martinsen at 352-273-7978.  It is important that you identify yourself as a medical student.  Medical students have stricter requirements than some other UF students.  The immunization requirements for matriculation to the College of Medicine are as follows:

Prior to the start of medical school, you must provide documentation of:

  • Two MMR vaccinations (measles, mumps, rubella) or serologic tests that confirm immunity to each of these three viral infections
  • Hepatitis B vaccine series (3 doses).  If you completed the vaccination series within the last 2 months, you must also provide serologic proof of immunity (i.e., a positive serum titer for hepatitis B surface antibody).
  • Two varicella vaccinations or a serologic test that confirms immunity
  • Tdap vaccination (tetanus, diphtheria, and pertussis)
  • Vaccination for meningococcal infection or documentation that you opted out of this vaccination
  • Two tuberculin skin tests within the last year
  • If you previously received the BCG vaccination, an interferon-based TB test is preferred (Quantiferon-Gold or T-Spot assay)

If you have a positive tuberculin skin test or interferon-based TB test, you must provide documentation of a negative chest x-ray within three months of the start of school.

PLEASE NOTE:  You MUST submit proof of immunizations using the “Immunization Health History form”.  Records not submitted on the Immunization Health History form will not be accepted.  Submit documentation of these immunizations to:  Ms. Amelia Martinsen, College of Medicine Registrar, P.O. Box 100216, University of Florida College of Medicine, Gainesville, FL, 32610.  You will not be able to start classes until all documentation is received, so please do not delay in confirming these immunizations.
  •  Health Agreement (PDF) – This form is signed only once. It contains a list of agreements that all medical students adhere to in order to be in good standing with the College of Medicine.
  • Health Insurance Verification Form (PDF) – This must be completed each year by your Health Insurance Provider
  • Disability Insurance (PDF) – The College of Medicine requires medical students to carry Disability Insurance. We are able to obtain this insurance at a nominal cost to you.We are pleased to announce a Global Emergency Services program is now available to AMA-sponsored Med Plus Advantage participants at no additional cost. Please view the program brochure detailing the services provided, along with a PDF containing a cut-out card the students/residents should keep in their wallet at all times in case of an emergency. We are excited about this new offering as it provides an array of services when they are traveling 100 miles or more from their home/school residence. Services such as medical repatriation, emergency medical evacuation, and medical consultation and referral are just a few of the services provided through Assist America’s program. Should an emergency occur while traveling, the students/residents simply call the number shown on the card and Assist America will make the necessary arrangements.
  • Matriculating Student Questionnaire - This is a questionnaire that must be completed on line to the AAMC. It evaluates the medical school application process. The Questionnaire will be available July 1st and must be completed by September 9, 2011.
  • Fee for Identification Badge – All faculty, staff and students at the University of Florida are required to have university picture ID badges. These badges are necessary for everything – checking out books at the library, using the recreation facilities, tickets to sporting events, etc. Students in the University of Florida Health Science Center are required to wear their photo identification badge at all times within the Health Center.   ID Badges can be purchased anytime after June 1, 2012 – They must be purchased before orientation begins on August 2, 2012.  You must present a photo ID and know the last four digits of your social security number.
  • Go to one of the Photo ID Centers listed below.

UF Bookstore & Welcome Center                              Health Science Photo Center @ Shands

  Museum Road                                                                    1600 SW Archer Road

  Room: G071                                                                        Room – NG10

        Hours of Operation                                                            Hours of Operation

Monday – Friday  8:00 am – 6:00 pm                               Monday, Wednesday, Friday 

Saturday – 11am – 4:00 pm                                               9:00 am – Noon & 12:30 pm – 3:00 pm

     Phone:  (352) 392-8343                                                           Phone: (352) 273-5044

Cost:  $16.25 ($15.00 badge and $1.25 holder)   -   Payment options: Check, Cash or Credit Card

                         (checks made payable University of Florida)

  • Getting To Know You (PDF) – In order to help you become well acquainted with your classmates, the Student Affairs office will compile a class directory, “Getting To Know You”, with pictures and miscellaneous information about each student. Please complete the Getting To Know You form and attach a passport-sized photo of your face (2×2 or 3×3). Please return the form to our office by July 22 in order to have your information included. Send your form to: Student Affairs Office; PO Box 100216; Gainesville, FL 32610-0216.The directory will be part of your orientation packet. Many faculty and staff request a copy of the “Getting To Know You” directory so that they may become acquainted with the new students as well.

Information

 

  • Tuition – You will be notified as soon as we know the exact amount of tuition and fees for 2011-2012. As a medical student you will pay your yearly tuition in two equal installments: one half in the fall and the other half in the spring. If you have applied for financial aid, and the amount of tuition changes, your budget will be adjusted accordingly. Please check this website for the latest information: http://www.med.ufl.edu/oea/finaid/budget.shtml
    • Fee Payment – For fee payment information:
      Visit http://www.isis.ufl.edu, select “Financial Services” then “Make a Payment” or tuition statement.
    • Fee Deferments - To check on a deferment:
      Visit http://www.isis.ufl.edu, select “Financial Services” then “Student Center”.

    Please Note: The University of Florida does not send bills for tuition/fees. It is the responsibility of each student to assess fees correctly and pay on time. The Office of Student Affairs will keep you posted on due dates.

  • Campus Parking Decals – For your convenience, parking decals for the 2011-2012 decal year must be ordered online.

Other forms

Where do I go for…?

College of Medicine Websites